Google Workspace accounts (formerly G Suite) can be easily integrated with Microsoft Outlook on various devices. While Outlook is a Microsoft product, it’s designed to work smoothly with other email services like Google. This guide will walk you through the setup process.
Outlook for PC (Windows)
- Open the Outlook application on your computer.
- Click on File in the top-left corner.
- On the ‘Info’ screen, click the large + Add Account button.
- In the new window, type in your full Google Workspace email address (e.g., [email protected]) and click Connect.
- Outlook will attempt to find the settings. When prompted, select Google as the account type.
- A Google sign-in window will appear. Enter your Google Workspace email address and click Next.
- Enter your Google Workspace password and click Next.
- If you have 2-Step Verification enabled on your Google account (highly recommended!), you will need to approve the sign-in on your phone or by entering a code.
- Google will ask for permission for Microsoft apps and services to access your Google account. Click Allow or Accept.
- Once successful, you’ll see a message that the account was added. Click Done. Your emails, calendar, and contacts will begin syncing.
Outlook for Mac
- Open the Outlook application on your Mac.
- Click Outlook in the menu bar at the very top of your screen.
- Select Settings… (or Preferences… on older versions).
- In the window that opens, click on Accounts.
- Click the plus ( + ) button in the bottom-left corner and select New Account….
- Type in your Google Workspace email address and click Continue.
- A Google sign-in window will pop up. Enter your Google Workspace email address and password when prompted.
- Complete any 2-Step Verification prompts from Google.
- Review the permissions request from Microsoft apps and services to access your Google account and click Allow or Accept.
- Once confirmed, your account is added. You can close the Accounts window, and your new mailbox will appear in the left-hand panel.
Outlook for iOS (iPhone & iPad) 📱
- Download and open the Microsoft Outlook app from the App Store.
- If this is your first time using the app, it will immediately ask you to add an account.
- If you already have another account in the app, tap your profile icon (or initial) in the top-left corner.
- Tap the Settings gear ⚙️ in the bottom-left corner of the menu that slides out.
- Tap Add Mail Account, then Add Email Account.
- Enter your full Google Workspace email address and tap Add Account.
- Outlook will detect it’s a Google account and redirect you to a Google sign-in page.
- Enter your Google Workspace email address and password.
- Complete any 2-Step Verification (MFA) prompts.
- Review and Allow the permissions for Microsoft apps to access your Google account.
- Your account will be added and will start syncing.
Outlook for Android 🤖
- Download and open the Microsoft Outlook app from the Google Play Store.
- If it’s a new install, tap Get Started.
- If you already have an account set up, tap your profile icon (or initial) in the top-left corner.
- Tap the Settings gear ⚙️ in the bottom-left corner.
- Tap Add Account, then Add Email Account.
- Enter your Google Workspace email address and tap Continue.
- Outlook will open a Google sign-in page. Enter your Google Workspace email address and password.
- Complete any 2-Step Verification (MFA) prompts.
- Review and Allow the permissions for Microsoft apps to access your Google account.
- Your account is now set up and ready to use.
Having Trouble?
The most common issues are an incorrect password or a missed 2-Step Verification prompt.
- Carefully re-check your email address and password.
- Ensure your phone is nearby to approve any 2-Step Verification requests.
- If your organization requires an “App password” for Outlook integration with Google Workspace, you may need to generate one from your Google account security settings. (This is less common now, but still possible).
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